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Wednesday, September 22, 2010

TWELVE EFFECTIVE STRATEGIES FOR GETTING MORE THINGS DONE IN LESS TIME


THE EFFECTIVE STRATEGIES FOR GETTING MORE THINGS DONE IN LESS TIME
Effective strategies for getting more things done in less time are fundamental principle of productivity and time management. People who spend much time getting things done can actually accomplish much if they understand and implement the simple principles I am going to share with you.
I am very sure you will appreciate the thrill of getting things done in less time, and use your time effectively to accomplish much instead of wasting it to accomplish few task. I use to struggle with this myself until I discover that I can actually accomplish much in less time, and also not sacrificing quality. If you give me just a few minutes of your time, I promise to deliver back to you much more in return.
In just a moment I am going to reveal to you a simple system you can begin using right now. This system will allow you to easily re-capture more hours in your day, more days in your week, and even more weeks in your year. It is the perfect solution for you if you regularly find yourself looking back at your life wondering what in the world happened to all your time, and why you have very few results to show for it.
I honestly guarantee that these 12 effective strategies for getting more things done in less time will help you take care of all the things you have to do on a regular basis, from the small stuff like checking email and reading the news, to the more important tasks, like building your business and spending quality time with your family.
According to St. Francis, "It's no use walking anywhere to preach unless your preaching is your walking." In the light of this, I will like to share with you what I have learned during my walking with the hopes that it will help you create more success and get the things you want to do, done in less time without sacrificing excellence. Many people have asked me, “How do you get it all done with all you have going on," I have had a lot of time to think about what I do and here is what I tell them:
1.     Go to Bed early and Wake Up Early: To be able to accomplish more in less time, you have to form the habit of going to bed early. Remember I said “form the habits of going to bed early”. It has to be a habit if it must produce the required result. This will enable you to wake up early every morning at 5:30am-6:00am to concentrate on the task you have ahead. I realized that an hour a day over two or three months produces a lot of progress. It is all about doing the little things, and you will be amazed at how much you can accomplish early in the morning. It also feels great when you start your day with an accomplishment.

2.     Write down all the things you want to get done for the day: When you form the habit of writing down all you want to do for a particular day before you begin it, you have actually taken a vital step to managing your time effectively. Time management is crucial in the pursuit of getting more things done in less time. Write down everything from writing, going for a wedding party, visiting a friend, attending a business submit, creating content, or planning your next project to answering your email, making a follow trip on your customer and balancing your checkbook. Do not begin the day without writing down what you intend to do for that day. This will allow you to be focus and prevent you from drifting.

3.     Know Your Priorities and Write them Down: There are many things that are clamoring for your attention, but you cannot attend to all of them at the same time. That is why you need to prioritize. What is your priority? Until you get your priority right nothing can ever become right in your life. Knowing your priority before going to bed gives you momentum to begin a good job tomorrow morning. You have to know your priorities, write them down so you can see them and then take action that is in alignment with your priorities.

4.      Assign a specific time to each task or group of tasks: Depending on the nature of the task, anything from 15 minutes to 2 hours. Chunks of 30 minutes or less work best. Do not invest too much time in a particular project, at the expense of others.

5.     Focus. Intense focus produces amazing results. When you focus, your energy is like a laser. You know what you want. You know what you need to do and you do it. So just remember these 3 simple things. Know what you want. Know what you need to do. And do it. To help you "do it," write down a to-do list and check items off as you complete them. Also identify your distractions and eliminate them. If phone calls bother you while you are completing a task at home or work, shut the phone off until you are done.

6.     Select a task, start a timer and focus on nothing but accomplishing that task: Distractions are a major hindrance to accomplishing your task in time. Never allow anything to distract you until your task is accomplished. This means you do not answer the phone, you do not get up for a drink, you do not log onto Face-book except it is part of your major task. You remain focused on the task-at-hand!

7.     Create Mini-retreats: A little lull is necessary for getting things done in less time. Do not bombard your brain with too much information, that it has no time to refresh. Not many people have time for a month long retreat; instead we must plan mini-retreats into our day. You must carve out time for solitude and creating a lull in the midst of chaos is a good treat. You must schedule your priorities into your day. If you do not plan it, it is less likely to happen. If you are completing a project at work, working on a book, or a school assignment, schedule time each day to work on this project.

8.      Segment your task: Breaking down your task into smaller unit will help you to accomplish your task in less time. Do not try to do everything at once, you may become discourage. But if you break your task into subdivisions, you can use the motivation acquire in completing one aspect to finish the others.

9.     Find out the most efficient and effective way to accomplish that task. Every given task has a way to it. If you have effective and efficient knowledge on how to finish it in its best standard, you can accomplish more in less time.

10.                         Let go of negativity and self doubt: Negative thinking will keep a man or a woman in the common place of procrastination. It will produce unbelief that helps to paralyze the creativity of the individual and render him or her inactive. Unfortunately, so many of us hold ourselves back from achieving or creating what we want by thinking negatively. I know this well because I was the same way. Each morning I now take a walk and let go of the things that use to hold me back. Now you may want to know how to let go. It is very simple. You let go through your thoughts, your breath and your body.

While walking, focus on your breathing... let go mentally and verbally of the things that hold you back. Say it in a loud voice, "I let go of my stress, my fear and self doubt. I let go of my need for approval. I let go of my need perfection." By letting go of the thoughts and emotions that hold you back you become more capable, freer and more energized to take action.

11.                         Let go of attachments and expectations: When you have an attachment to the result or expectation you create pressure and tense energy that prevents you from getting things done. You start to think about what it will be like instead of doing it. Remember, you do not have to be perfect. Understand that all those who wait to do all things in a perfect way shall never get anything done perfectly. Without a mess up there can never be a miracle. If silly things were not done, people will not have known how to do things intelligently. Your beginning may be miserable but with constant practice you shall become dexterous.   Just pour your energy into creating and let the outcome be the result of your positive and flowing energy. Have fun. When you have fun things get done, but when you are consumed with thought of your inability for the creation of your dream or expected masterpieces, things go wrong.

12.                         Learn to Delegate: You cannot do everything yourself. The key is to delegate and enlist the support of others. Learn to rely on the expert counsel of qualified hands. Let their wisdom and creativity aid you in finishing quick and strong. Determine what can be delegated, and delegate it. Train someone to do it right, then oversee them and make sure they are doing it right. When you delegate well enough people to do what you can do, you have succeeded in leveraging your time to produce more in less time. This is a principle of successful duplication which is one of the cardinal points in intelligent and successful enterprising. Those who have learned it in advance are now enjoying.

If you practice the above simple steps regularly, it will totally revolutionize the way you get things done in your life. I bet my guarantee on this! It will seem as if you have awakened an unstoppable force inside you that has been asleep for a long time.
Take a look at them again, then take 30 seconds and allow the structure and purpose behind these twelve steps to sink in. You will instinctively see the genius in the system. I can say this without sounding like I am bragging, because I did not develop it, I am just a true-believer in it. It has helped me and all to whom I have taught it who dare to persistently follow it. In view of this, I am deeply convinced that it will do same to you. I am sharing with you wholeheartedly what effect using it has on my brain in order to almost force it to want to take action on a consistent basis.
It boils down to the fact that it uses these three key elements:
*    An end-result or goal (each of your daily tasks): Our brains love goals, big or small, because they are built to be goal-seeking machines. Give your brain a goal, and it immediately goes to work finding ways to achieve it. I have a controlled experiment for this, and it is amazing how much you can accomplish if you have a goal before you. Have you ever wondered why there are some who are languishing in poverty while just a few seem to be succeeding as if there is no obstacle on their way to success? The simple reason is because those who are succeeding today have goal or goals they are pursuing; they have something driving them, while those who have classified themselves as failures do not have anything call goal; they have nothing diving them.
*    A specific timeframe or deadline (the time you assign each task): Once your brain has a goal, a deadline is the fuel that motivates it to act! The shorter the deadline, the more revved up your brain gets.
*    Believability (the order and structure of the system): Instead of surrendering yourself to lackluster (uninspiring) results because you see your day as an overwhelming, uncontrollable mess, this system breaks your day down into small, manageable pieces that you actually see yourself getting your task done with ease. When you believe you can, you will!
When these three elements are brought together, the synergy totally transforms the way you psychologically and emotionally look at all the things you have to do. So much so, that after you have used it for a while, you almost feel yourself getting addicted to taking action. That is what I want it to do in your life. I want it to break in pieces every seed of inaction, and give you great momentum for effective and efficient task accomplishment.
These twelve effective strategies for getting things done in less time will take you to the top of life and make you a resourceful and relevant individual in your work place, amongst friends, family members and religious association.
If this article has been of immense help to you, please post a comment to share your thought.  I will also appreciate honest contributions and suggestions.
When you create the time and employ the effort to do the above mentioned twelve strategies for getting more things done in less time, your life will never be frustrated and confused. These strategies help you live a very organized, quality, productive and profitable life.
See you at the top where you belong!




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